You might notice spelling errors, and the file format for the invoice might be unusual, like a Word document. Some scams are not carefully crafted and lack details like tax information, dates, or payment terms. Gut FeelingĪccounts payable professionals can sometimes tell that something is off about an invoice. What are you being billed for? Some fraudsters use vague terms, like “service requested.” A fraudster might bill you for larger quantities of goods than you actually received, or for more than the agreed-upon price. A fraudulent invoice might not have a purchase order number or its number might not exist in your records, unless you’re dealing with a double billing scheme. Always make sure the purchase order numbers on the invoices you receive match your records. Purchase Order Numbersīilling for things you didn’t order is a common scamming tactic.
Vendor fraud emails sometimes convey a sense of urgency and might lack information about the vendor or invoice terms. The content and subject line of the email can also be a warning sign. It might be unfamiliar or might closely resemble a legitimate vendor address. Pay close attention to the email address of the sender. Sender’s Address and Content of the Email Don’t hesitate to spend more time on an invoice that’s just below the amount you would normally scrutinize. A smaller invoice amount could be an attempt to avoid raising suspicion. CostĬost can be a red flag if the amount of the invoice differs from what you usually spend on the goods or services listed. Using out-of-state vendors makes sense for some goods and services, but it can indicate a fraudulent invoice if you’re billed for a service the vendor would have to perform in person. You can usually spot double billing if you check invoices you paid recently.Īn out-of-state address or PO box can be a red flag.
#Amazon invoice email update
Proceed with caution if you receive emails that seem to come from employees asking to update personal information or bank details. How Can You Tell if an Email is Fake?ĭiverting payroll funds is an increasingly common scam. Common fraudulent invoice categories include printing supplies, business directory services, and web domain renewals. Scammers know they have a better chance of extorting money if they submit an invoice for goods or services your organization is likely to use. You can also call a vendor if you have doubts or verify the address and existence of the company with the Better Business Bureau or your state Attorney General’s office. The address might be different from the vendor’s legitimate address.Ĭhecking vendor information is easier if you have a list of approved vendors.The invoice might not have an address listed, or show only a PO box.The address and phone number listed on the invoice might not exist.An employee, vendor or scammer who gains access to your data can craft fraudulent invoices with the name of a vendor you will recognize.Ĭhecking the other company information can help you identify invoice fraud. Not all fake invoices come from vendors you don’t know. The best way to protect yourself from invoice fraud? Learn to recognize the following red flags. Tech giants have also fallen victim to vendor fraud, with Amazon itself paying as much as $19 million for goods they didn’t order and never received.
#Amazon invoice email series
Individuals have recently been targeted through a series of fraudulent PayPal invoices that spoof legitimate donations for causes like COVID-19 relief or the California Wildfires. Recent news stories reveal that no organization is too large or too small to be a victim. Scammers use phishing emails to perpetrate different types of fraud, and invoice fraud is one of the costliest. Business email compromise is a type of email phishing attack that increased in frequency by 100% between 20, and companies have reported $12.5 billion in losses because of it over the past five years. With 6.5 billion fraudulent emails sent daily, it’s no wonder that 92% of companies were targeted by email attacks in the past year.
The best way to protect yourself from invoice fraud? Learn to recognize common red flags. Built for: Technology and Security Officersīusiness email compromise is a type of fraud that has increased drastically over the years.Synthetic Identity Fraud – Theft Detection.
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